With over 38,000 attendees attending from all over the world, the American Society of Clinical Oncology (ASCO) Conference is the largest cancer focused conference in the world.
For five consecutive days, stakeholders concerned about expanding cancer knowledge and improving cancer care for patients gather in Chicago to listen, speak, ask questions, interact at booths, read posters, and network with their peers. The conference center and all adjacent hotels and bustling city streets are buzzing 24/ 7 with impromptu and planned meetings between friends, colleagues, peers and business associates from all over the world. The amount of information shared can be daunting and even getting around from one meeting room to another can be a feat all on its own.
For physicians and pharma companies alike, schedules are chock full with very little wiggle room for company sponsored social events, educational symposia, investigator meetings or advisory boards. There are always conflicting data sessions, posters and presentations and many of the top key opinion leaders are asked to attend multiple events in very tight time spaces. The result, even with the best intentions for meeting in person, these crowded, data-numbing and information- overwhelming conferences are not always the most effective for securing face to face meetings. We often find pharma companies, who end up sending huge cohorts of employees to meet, educate and socialize with their key customers, somewhat disappointed with the numbers of people who they actually met up with for a meal, coffee or had attend their company sponsored social event, symposium or advisory board.
At Impetus Digital, we find that more and more pharma clients are leveraging online portals such as the Impetus InSite Platform to engage with their key customers before and after the ASCO conference. Before the meeting, many clients will leverage asynchronous online assignments to have the physicians that they are either sponsoring to attend or meeting in person for a working session, select out key topics, sessions or posters that they plan to report back on after the conference. They will also use this platform to provide slide templates or working documents that the physicians can download in advance or use online during the meeting to populate while attending the conference. The sponsored physicians can also answer discussion forum questions in advance of seeing the data presented at ASCO, giving their predictions on the data highlights, the reactions that may be expected by other physicians and the potential implications on their clinical practice.
These pre-work touchpoints can also be followed by post-conference web meetings where insights gathered from the sponsored physicians who attend ASCO can be compiled by a medical writer to be used as the central focal point of the discussions. The other advisors on the web meeting can then further discuss and debate the posters, sessions and symposia which were attended so deeper insights and implications can be gathered. The end product can be comprehensive slide decks authored by the sponsored advisors which can then enter the educational material development processes within pharma companies for further use by sales forces, MSLs or other interested parties within cross functional teams. Alternatively, a post-ASCO asynchronous online assignment can follow the pre-work by asking similar questions but now with the intention of understanding if the predictions and sentiments originally shared by the sponsored physicians had changed since they had attended the conference and have reacted to what their peers have expressed.
Leveraging online touchpoints through the Impetus InSite Platform is simple, compliant and secure. Impetus can set up an advisory board of oncology experts or you can invite ones you specifically choose yourself and this can be turned around within a few days. It is an excellent way to gain mindshare with the very few specialists who are literally being stretched in multiple directions with their own personal agendas and priorities and with the competing forces of multitudes of other pharma companies and their new drugs and indications. In addition, a single advisor touchpoint can save you up to 75% of the costs of running an in person meeting and can result in 50% more insights and 30% greater customer engagement. Impetus has deep expertise and relationships within the Oncology space and would be happy to speak to you about ways for you to leverage the data that was shared about your product at ASCO this year or the implications of competitor data on your brand.
Pharma is being asked to connect with a larger customer base of already stretched decision makers with fewer resources in an environment that is competitively saturated.
At Impetus Digital, we help pharmaceutical companies manage their advisory boards and steering committees through our Impetus InSite Platform. We increase the speed and quality of collaboration and outputs through asynchronous online assignments such as discussion forums and annotation exercises. We manage all the content development, project management, documentation and reports freeing up your team’s time to focus on their key priorities.
The results are:
- 40% increase in speed to insight gathering and project completions
- 50% increase in quantity and quality of insights
- 75% decrease in costs versus in person consultancy meetings
- 90% customer engagement rates, a 30% increase versus in person consultancy meetings
To learn more about preparing for your next advisory board or steering committee, contact Natalie Yeadon.