This is a guest article and does not necessarily reflect the views and values of Impetus Digital.
As the world evolves in the digital age, investigator meetings are no exception. Now, instead of meeting in person, investigators (and their stakeholders) are using tools like Skype and teleconferencing to save time and money.
Let’s look at the radical changes that technology has brought about for investigator meetings.
Significance of Investigator Meetings
In order to examine protocols, discuss duties, and come up with ideas for successful research, all necessary clinical trial employees meet during investigator meetings, which are crucial communication venues. In the traditional setting, these meetings often involve travel and can be logistically challenging.
Meetings with investigators are valuable, that much is certain. When it comes to the study, they state a chance to foster a feeling of togetherness and foster responsibility among every participant. However, it’s getting harder for researchers to find time in their hectic schedules because there are so many studies that are still continuing. A solution that preserves all the advantages of face-to-face contact while increasing efficiency and reducing expenses is provided by digitalization.
Transition to the Digital Arena
With the rise of digital platforms, investigator meetings have successfully transitioned online. These days, they are held on interactive platforms with a range of features that imitate the in-person experience while being more convenient and flexible.
Investigators may now meet more frequently and efficiently as a consequence. They can get together at any time of day or night without worrying about scheduling conflicts or travel costs.
Advantages of Online Meetings
There are numerous benefits to conducting investigator meetings online:
- Global Reach: Online meetings transcend geographical boundaries, making it possible for investigators worldwide to participate.
- Time and Cost Efficiency: By eliminating travel time and related expenses, online meetings prove to be more cost-effective and efficient.
- Increased Flexibility: Investigators can join the meeting from any location and at a time most convenient for them, increasing participation and engagement.
Ensuring Quality and Engagement Online
To ensure high-quality online meetings with good attendance and participation, planning is key. Techniques such as interactive polls, break-out sessions, and Q&A segments could be utilized to boost engagement. In this era of digitalization, the role of a video editor in enhancing presentations or communication visuals can’t be undermined. Discussions may become more engaging and memorable when they are presented in high-quality, well-edited videos.
Investigation team members should also be given ample time to prepare. The more information they have, the better they can prepare for the meeting and engage with other investigators
To keep the meeting on track and ensure that everyone is engaged, investigators can use an agenda template that includes key points of discussion and action items. There should be a place on the schedule for attendees’ questions and remarks.
Online Investigator Meetings: Issues and Solutions
Aside from the fact that they are more affordable and circumvent geographical restrictions, virtual investigator meetings also have their own set of drawbacks, including network concerns and the potential for participant distraction.
Technical Support is essential for a successful virtual meeting. To guarantee that everyone can connect with one another and view the information, a reputable web conferencing service provider will offer technical help prior to, during, and after the conference.
Preparation materials such as an agenda, presentation slides, and background information should be provided well in advance of the meeting so that participants have time to review them prior to arriving at the conference call. Presentations and data, including GIFs, made manageable by using a GIF compressor, can add significant value to preparation materials, facilitating better understanding and engagement.
Through the power of digitalization, investigator meetings have been transformed. Online formats are a valuable tool for facilitating clinical trials due to their simplicity, efficiency, and customization.
About the Author
Cris Mark Baroro is currently working at VEED.io as a Search Engine Optimisation Specialist. He is a tech enthusiast who loves capturing photos and videos. He loves technology and specializes in video editing, programming, QA system testing, and writing.
About Impetus Digital
Impetus Digital helps life science organizations virtualize their in-person meetings and events through our best-in-class InSite Touchpoints™ and InSite Events™ offerings, delivered with white-glove service and 360° coverage and care. Leveraging our large portfolio of cutting-edge online collaboration tools, clients can seamlessly gather insights from, and collaborate with, internal and external stakeholders. To find out more about Impetus Digital, visit our website, follow us on LinkedIn or Twitter, or book a demo at meetwithimpetus.com